The Cibolo Center for Conservation
Photography & Videography Policy
Purpose
This policy establishes guidelines for capturing and using photographs and video footage on The Cibolo’s properties to support marketing, communications, documentation, and mission-related storytelling while respecting visitor privacy.
General Photography Practices
1. The Cibolo operates under a standard opt-out photography model, consistent with common practice among nature centers, parks, museums, and public-serving nonprofits.
2. Candid photography and videography may be taken in public or semi-public outdoor areas, including trails, gardens, programs, and events.
3. Images may be used for organizational purposes including, but not limited to, marketing materials, print publications, digital media, fundraising communications, and internal documentation.
Visitor Notification
To ensure transparency, The Cibolo will:
1. Post signage at key entrances and gathering areas stating that photography may occur on the property.
2. Include a photography notice on the website, event registration forms, membership materials, and relevant program communications.
3. Provide visitors with a simple method to opt out of being photographed, such as informing a staff member or receiving a discreet identifier (e.g., wristband or sticker) when appropriate.
Opt-Out Procedure
1. Visitors who prefer not to be photographed may notify any staff member.
2. Staff photographers and communications personnel will make reasonable efforts to avoid capturing identifiable images of those who opt out.
3. If an image inadvertently includes an individual who opted out, the image will not be used in any public-facing materials.
Photography of Minors
1. For organized youth programs (such as camps, school field trips, and Nest Nature School), parent/guardian photo releases will continue to be obtained through participation forms.
2. For minors visiting with their families in general public spaces, the opt-out policy applies as described above.
Restrictions and Sensitive Situations
Staff should refrain from photographing or using images depicting:
1. Individuals in vulnerable or sensitive situations (e.g., injuries, distress, behavioral challenges).
2. Any individual who expresses discomfort with photography, regardless of opt-out status.
Internal Responsibility
1. The Communications Department, including the staff photographer, oversees implementation of this policy.
2. All staff and volunteers interacting with the public should be aware of the opt-out process and direct visitors accordingly.
Signage Language
Photography Notice:
Visitors may be photographed or recorded while on our property. These images may be used by The Cibolo Center for Conservation for educational and promotional purposes. If you prefer not to be photographed, please inform a staff member.
Approved: December 11, 2025